ReClaim Miles is a Windows desktop application — open this page on a PC to download the installer.
ReClaim Miles rebuilds a defensible mileage log from the evidence you already have — odometer readings, fuel and service receipts, invoices and documented destinations — and validates it against IRS Publication 463 and Treas. Reg. § 1.274-5. It runs entirely on your PC. No GPS tracking, no cloud copy of where you drove.
Running offline Instrument cluster dashboard — sample fleet, reconstructed from receipts and odometer anchors.
Six working screens beyond the dashboard above. Use the tabs, arrow keys, or swipe on touch.
ReClaim Miles is in Release Beta. Report a critical, reproducible bug or send actionable product feedback and you qualify for a 100% free Lifetime License — no purchase required, no strings.
Most mileage apps produce a spreadsheet. ReClaim Miles produces an evidence package — with the methodology disclosed, the numbers reproducible, and every change detectable.
Statutory mileage rates are applied per trip date, so mid-year rate changes are split correctly instead of averaged. The app also detects the Publication 463 five-vehicle rule and warns you when the standard mileage rate cannot legally be used for simultaneously operated fleets.
When you attest to a period, the signature commits to a Merkle root of exactly those trips — not to boilerplate text. The audit ledger is append-only and hash-chained, so an edited or deleted entry breaks the chain and is detectable after the fact.
Business, commuting, and other personal miles are aggregated per vehicle with the business-use percentage and in-service date already computed — the exact figures Section B asks for, ready to transcribe instead of reconstructed by hand.
One ZIP containing the mileage log, the Form 4562 worksheet, the hash-chained audit ledger, a written reconstruction methodology, and a manifest of SHA-256 hashes for every file. This is the artifact you hand your CPA.
Your database, receipt images, and client addresses stay in
%APPDATA% on your own machine. Routing works from
downloadable offline state maps. No GPS tracking, no trip data on our servers —
there is nothing for us to breach.
Every reconstructed period is replayed through a fuel and battery simulation with seasonal efficiency. A log that would need an impossible tank refill or a backwards odometer is rejected rather than recorded.
Audit Defense Pack and audit-ledger export are included with CPA & Enterprise Pro.
| Key feature | ReClaim Miles | Standard subscription apps |
|---|---|---|
| Pricing structure | ✓Annual subscription (low renewals) | ×$10 – $20 / month recurring |
| Historical record organization | ✓Consolidates user-provided evidence | –Often limited to live GPS capture |
| Data privacy & security | ✓100% offline desktop app (zero cloud) | ×Location data stored on remote servers |
| Battery & hardware impact | ✓Zero mobile battery drain (no GPS) | ×Continuous background GPS draining phone |
| Fuel & energy modeling | ✓Multi-powertrain physics engine (gas / diesel / EV kWh) | ×Generic flat mileage estimations |
| Mixed fleet support | ✓Multi-vehicle reconstruction with intelligent document sorting | –Single-vehicle assumptions, manual reassignment |
| Receipt scanning | ✓Hybrid AI + offline OCR (local-first, cloud fallback) | ×Manual entry or cloud-only scanning |
| Audit defensibility | ✓Immutable audit ledger + IRS Pub 463-compliant PDF export | –Editable logs with no provenance trail |
Organize records for past periods from information you already possess, including odometer readings, receipts, invoices, calendars, work schedules, and documented destinations. You remain responsible for reviewing every entry before relying on it.
Drop 20+ PDF invoices or gas receipts at once. Use offline local RegEx or optional Gemini AI to extract dates, amounts, and match location coordinates instantly.
Have a mechanic invoice with exact mileage on the 15th? Input it! Our engine freezes that anchor date and mathematically aligns generated routes so your logs perfectly match third-party paperwork.
Auditors flag logs that show driving on empty tanks. ReClaim Miles tracks fuel volume, EV battery levels, and realistic highway speeds to ensure physical consistency.
Route timing, working hours, speed limits, fuel or battery capacity, and fixed receipt timestamps are checked for internal consistency. The software does not create proof of travel or replace source documentation.
One-time setup fee included in Year 1, with significantly lower renewal rates for subsequent years.
Solo contractors & single-car owners.
$149/ first year
Renews at $99/year thereafter
Instant key delivery
Growing teams and mixed fleets.
$299/ first year
Renews at $199/year thereafter
Instant key delivery
For CPAs, tax pros & large fleets.
$899/ first year
Renews at $499/year thereafter
Instant key delivery
One Installer, 14 Days of Unrestricted Access: There is no separate demo build — every download is the full application (AI engine, unlimited vehicles, OCR bulk import, physics validation) for 14 days before a license key is required. During evaluation, exported audit reports and Form 4562 PDFs carry an evaluation watermark and are not filing-ready until activated. All license sales are strictly final and non-refundable once activated.
Everything you need to know about ReClaim Miles, annual licensing, and data privacy.
Your initial purchase includes the desktop software, full AI engine access, map module downloads, and your first year of license coverage. Starting from Year 2, your subscription automatically renews at a significantly lower rate ($99/yr for Freelancer, $199/yr for Business Fleet, and $499/yr for CPA & Enterprise Pro).
ReClaim Miles is a local desktop application, so all your historical databases, exported PDFs, and CSV records remain 100% accessible on your computer forever. However, an active annual subscription is required to continue generating new AI trip logs, using receipt OCR scanning, and downloading updated map modules.
There's only one installer — every new installation includes 14 days of unrestricted access to the full application: the AI engine, unlimited vehicles, OCR bulk import, and physics validation, with zero commitment and no credit card required. Exported audit reports and Form 4562 PDFs generated during evaluation carry a watermark and become filing-ready once you activate a license key.
No! That is our biggest advantage over subscription apps. ReClaim Miles does not track your location in real-time or drain your phone battery. It reconstructs past mileage logs backward using actual road network grids.
Yes, 100%. ReClaim Miles is a standalone desktop application. All databases, route caches, and offline state maps stay strictly on your local hard drive. We do not store your client logs on cloud servers.
An Odometer Anchor lets you lock in exact mileage from mechanic service invoices on specific dates. Our engine builds all generated routes around these fixed anchor points so your records align with third-party paperwork.
ReClaim Miles stays a privacy-first, offline-capable desktop tool at its core — these upcoming features are optional extensions for teams that need them.
An optional, secure cloud workspace for distributed teams — multi-device access to your fleet's records and centralized reporting for your CPA, without changing how the core desktop app stores your local data.
Download the installer, open it, and reconstruct your first period offline in an afternoon. Reports carry an evaluation watermark until you activate — everything else is unrestricted.
